The City Council of the City of Monticello, Florida, met in regular session on
August 4, 2009 at 7:00 p.m. at City Hall.  The following members were present:

 

        Tom Vogelgesang, Mayor

        Idella Scott

        Linda Butler

        John Jones

        George Evans

 

Others present were:

 

        Fred Mosley, Chief of Police

        Bruce Leinback, City Attorney

        Emily Anderson, City Clerk

 

Mayor Tom Vogelgesang called the meeting to order.   George Evans offered the invocation, and Mayor Vogelgesang led the Pledge of Allegiance.  

 

Mayor Vogelgesang presented Certificates to Council Members Linda Butler and Idella Scott for completion of the Advanced Institute for Elected Municipal Officials.

 

APPROVAL OF MINUTES OF JULY 1, 2009   On motion of John Jones, seconded by Idella Scott, the Council unanimously approved the minutes of the July 1, 2009 meeting.

 

APPLICATION FOR FINAL DEVELOPMENT PLAN APPROVAL – MONTICELLO PINES PHASE I   Mayor Vogelgesang noted the review process of the application undertaken by the city engineer and by the Local Planning Agency.    John Jones made a motion to approve the Final Development Plan.  The motion was seconded by Linda Butler.  Mr. Jones applauded the efforts of the Planning Agency, engineers, developer and the public to finalize the plans.  Rich Noakes of George and Associates affirmed that the final development plan meets all requirements asserted by the engineering firm.  City Attorney Bruce Leinback noted that the homeowner’s covenants and restrictions are sufficient and in compliance with the approved PUD zoning.  The motion passed unanimously. 

 

NO PUBLIC COMMENT

 

LEE KING IN RE:  PAPA’S DOG HOUSE [did not appear]

 

AARON ROSS/DENISE WOODARD OF AMERICAN GENERAL LIFE AND ACCIDENT CO.,  IN RE:   EMPLOYEE BENEFIT OPTION  Mayor Vogelgesang discussed the need to develop a policy for how many companies are allowed to solicit  employees for benefit programs.  The Council discussed the limited space available, as well as the need to manage employee time.  Representatives from American General Life

and Accident Company and Liberty National Insurance Co. made brief presentations regarding their types of offerings.  After discussion of the logistics of offering benefits, the Council elected to further discuss the issue at the August workshop.

 

ADOPTION OF PROCUREMENT POLICY, INCLUDING PROVISIONS FOR BID PROTEST  Attorney Leinback presented a revised procurement policy which provides for bid protest provisions and also updates statute references.  On motion of George Evans, seconded by John Jones, the Council unanimously adopted an updated Procurement Policy.

 

AWARD OF BID FOR SEWER REHABILITATION PROJECT (RE-BID)  George Miller of George and Associates presented a review of the re-bidding process for the sewer rehabilitation project and recommended the award of the bid to Insituform Technologies, Inc.  On motion of Idella Scott, seconded by John Jones, the Council voted unanimously to award the re-bid to Insituform Technologies, Inc. on the basis of their base bid for Alternate #2 in the amount of $3,397,225.61 subject to approval by the Department of Environmental Protection.

 

RESOLUTION 2009-08 APPROVING THE FORM OF AN INTERLOCAL AGREEMENT AS A CONDITION OF MEMBERSHIP IN THE NORTH FLORIDA BROADBAND AUTHORITY/APPOINTMENT OF BOARD MEMBER

Robert Sheats discussed the proposed formation of the Florida Broadband Authority and the intentions of the Authority to apply for federal funding for broadband expansion.  On motion of Linda Butler, seconded by George Evans, the Council unanimously approved Resolution 2009-08 in support of the Interlocal Agreement forming the North Florida Broadband Authority.  On motion of John Jones, seconded by Linda Butler, the Council unanimously authorized the Mayor’s signature on a letter of support of the project.  On motion of John Jones, seconded by Linda Butler, the Council unanimously appointed Tom Vogelgesang as the city’s appointee to the North Florida Broadband Authority Board of Directors and George Evans as Alternate.

 

ESTABLISHMENT OF PROPOSED MILLAGE RATE/SELECTION OF DATE FOR TENTATIVE BUDGET HEARING   The Council reviewed the proposed budget, including various changes proposed by the Council and Department Heads.  Clerk Anderson gave an overview of the date ranges for the tentative and final budget hearings. 

Council Member George Evans requested to see organizational charts, and the Mayor noted the budget and organizational structure can be reviewed at the August workshop.

 

On motion of George Evans, seconded Linda Butler, the City Council unanimously adopted a proposed millage rate of 6.1 mills, with selection of the tentative budget hearing date and time to be determined by the Clerk as soon as the County’s date and time is selected. 

 

APPOINTMENT OF CITY REPRESENTATIVE TO JEFFERSON COUNTY LEGISLATIVE COMMITTEE  The Council discussed the function of the Jefferson County  Legislative Committee.  John Jones made a motion to appoint the Clerk to act as city representative to the Committee.  The Mayor also indicated he would be willing to act as representative.  Without second to the motion, Mr. Jones withdrew his motion.  Mr. Jones made a motion to appoint Tom Vogelgesang to the Committee, with Steve Wingate as alternate.  The motion was seconded by George Evans and passed unanimously.

 

DISCUSSION OF PROPOSED ORDINANCE CLARIFYING WATER AND SEWER LATE FEE APPLICATION  Clerk Anderson presented some proposed language to clarify the application of late fees to utility bills.  She also noted some policies which other cities have adopted for disconnection of utility accounts for non-payment.  The Council decided to discuss the matter further at the August workshop.

 

COUNCIL MEMBER REPORTS

*Council Member Idella Scott requested an amendment of the agenda to approve a resolution which authorizes inclusion of the new park property into the Capital Improvement Schedule.  On motion of Linda Butler, seconded by John Jones, the Council unanimously approved the amendment of the agenda.  Ms. Scott noted that the amendment is necessary to pursue FRDAP grant funding for park development.  On motion of John Jones, seconded by George Evans, the Council unanimously voted to adopt the Resolution.

 

OLD BUSINESS

NOISE ORDINANCE  Attorney Leinback is preparing a modification of the city code to include restriction of generator use for the purpose of residential or commercial use except in the instance of power failure.  The Council discussed the legitimate purposes of generator use in situations other than power failure, such as for temporary use during construction.  The Council suggested that an exclusion for temporary construction use during daylight hours may be appropriate.

 

REPORTS FROM COMMITTEE AND DEPARTMENTS

*City Attorney Bruce Leinback reported a bargaining session with the Fraternal Order of Police after review by the Council.  He reported that the agreement has been modified as requested by both parties and is ready for adoption.  On motion of John Jones, seconded by Idella Scott, the City Council unanimously adopted the Agreement between the City of Monticello and the Fraternal Order of Police. 

 

*Police Chief Fred Mosley requested approval to enter into a Letter of Understanding with the Florida Highway Patrol to access their database.  On motion of Linda Butler, seconded by Idella Scott, the City Council unanimously authorized the Police Chief to enter into the agreement with the state.

 

*City Manager Steve Wingate presented his executive summary and reported a welcome sign has been reinstalled at the south entry to the city.

 

 

 

 

NEW BUSINESS

Mayor Vogelgesang reported he has received a letter signed by several local organizations expressing concern about the dilapidated buildings on the U.S. 19/U.S. 90 corridors.  Mr. Vogelgesang suggested the matter be added to the August workshop.

 

TOWN HALL MEETING/AUGUST WORKSHOP  The Council determined to postpone the August town hall meeting.  The Council set the workshop for August workshop for August 27th at 6:00 p.m.  Clerk Anderson also noted that health insurance renewals have been received, and a recommendation will be available for review at the workshop.  Clerk Anderson will provide dinner for the meeting.

 

There being no further business before the Council, the meeting was adjourned at 8:44  p.m.

 

                                                                        Respectfully submitted,

 

 

 

                                                                                    Emily Anderson

                                                            City Clerk/Treasurer

 

_____________________________

Tom Vogelgesang

Mayor

 

NOTE:  These proceedings were mechanically recorded. See CD 2009-08